FACA

Note: An Annual Comprehensive Review, as required by §7 of the Federal Advisory Committee Act, is conducted each year on committee data entered for the previous fiscal year (referred to as the reporting year). The data for the reporting year is not considered verified until this review is complete and the data is moved to history for an agency/department. See the Data From Previous Years section at the bottom of this page for the committee’s historical, verified data.

Details on agency responses to committee recommendations can be found under the Performance Measures section for each committee in the fields “Agency Feedback” and “Agency Feedback Comment.”

DHS - 21492 - Data Privacy and Integrity Advisory Committee - Authorized by Law

GENERAL INFORMATION

Committee Name	Data Privacy and Integrity Advisory Committee	Agency Name	Department of Homeland Security
Fiscal Year	2022	Committee Number	21492
Original Establishment Date	4/26/2004	Committee Status	Chartered
Actual Termination Date		Committee URL	https://www.dhs.gov/privacy-advisory-committee
New Committee This FY	No	Presidential Appointments*	No
Terminated This FY	No	Max Number of Members*	15 or more
Current Charter Date	8/9/2022	Designated Fed Officer Position Title*	Chief of Staff
Date Of Renewal Charter	8/9/2024	Designated Federal Officer Prefix	Ms.
Projected Termination Date		Designated Federal Officer First Name*	Sandra
Exempt From Renewal*	No	Designated Federal Officer Middle Name	L
Specific Termination Authority		Designated Federal Officer Last Name*	Taylor
Establishment Authority*	Authorized by Law	Designated Federal Officer Suffix
Specific Establishment Authority*	6 USC 451	Designated Federal Officer Phone*	(202) 343-1731
Effective Date Of Authority*	4/26/2004	Designated Federal Officer Fax*	202-343-4010
Exempt From EO 13875 Discretionary Cmte	Not Applicable	Designated Federal Officer Email*	sandra.taylor@hq.dhs.gov
Committee Type*	Continuing
Presidential*	No
Committee Function*	Other Committee

RECOMMENDATION/JUSTIFICATIONS

Agency Recommendation*	Continue
Legislation to Terminate Required	Not Applicable
Legislation Status	Not Applicable
How does cmte accomplish its purpose?*	The Committee provides advice at the request of the Secretary and the Chief Privacy Officer of the Department of Homeland Security (DHS) (hereinafter “the Chief Privacy Officer”) on programmatic, policy, operational, administrative, and technological issues within DHS that relate to personally identifiable information, as well as data integrity, transparency and other privacy-related matters.
How is membership balanced?*	As the Committee Charter requires, members must be specially qualified to serve on the Committee by virtue of their education, training, and experience in the fields of data protection, privacy, and/or emerging technologies. Membership is balanced among individuals from the following fields:(A) Individuals who are currently working in the areas of higher education or research in public (except Federal) or not-for-profit institutions; and(B) Individuals currently working in non-governmental industry or commercial interests, including at least one who must be familiar with the data concerns of small to medium enterprises.
How frequent & relevant are cmte mtgs?*	The Committee is required to hold at least one public meeting per calendar year. Meeting agendas include presentations to the Committee on cutting-edge privacy, security, and transparency issues affecting the Department of Homeland Security (DHS) and on DHS programs that collect and/or use Personally Identifiable Information, including the steps taken to address privacy and challenges faced in providing those protections. These presentations are intended to inform members on the department's activities so they can better assess privacy best practices in their recommendations.
Why advice can't be obtained elsewhere?*	The establishment of this Committee and the subject matter experts appointed therein demonstrate the Department’s commitment and efforts to increase transparency and to protect the privacy of individuals and protect the personal data held by the Department. The Committee remains relevant and necessary as it has provided advice on a variety of Department programs and proposals from the Department and the impact of those programs on individual privacy. Public hearings would not be an appropriate venue for obtaining this type of expert advice, and there is no other committee within the Department that addresses privacy, security, transparency and data integrity issues.
Why close or partially close meetings?	Subcommittee meetings were closed because the information discussed is pre-decisional.
Recommendation Remarks	Since its inception, the DHS Data Privacy and Integrity Advisory Committee has provided relevant and timely guidance on implementing privacy in a variety of DHS programs and systems, and on best practices for the Department’s collection, use, sharing, and retention of personally identifiable information (PII). The Committee has set out its guidance in 22 public reports posted on the Committee’s webpage at https://www.dhs.gov/privacy-advisory-committee. The Committee’s work is integral the Department of Homeland Security’s mission to secure America while protecting constitutional rights and American values. The Committee has a significant impact by providing guidance on programmatic, policy, operational, security, administrative, and technological issues within DHS that relate to personally identifiable information (PII), as well as data integrity, transparency, openness, and other privacy-related matters. The Committee serves to enhance the transparency of DHS programs, and public trust, by publicly discussing privacy, security, and data integrity issues associated with DHS programs and systems and identifying steps the Department can take to mitigate any negative effects those programs or systems may have on an individual's privacy. The Committee’s meetings also provide the public an opportunity to hear how the Department has acted on Committee recommendations. The Committee has had a direct impact on Department operations in a number of ways. The Committee’s guidance has informed the Department’s efforts generally to ensure that DHS programs and systems are operated consistent with the Privacy Act of 1974, the E-Government Act of 2002, and OMB guidance related to the privacy and security of personal information. More specifically, the Committee’s recommendations have benefitted the Department in the deployment of numerous systems, programs, and policies affecting personal privacy.

PERFORMANCE MEASURES

Outcome Improvement To Health Or Safety*	No	Action Reorganize Priorities*	Yes
Outcome Trust In Government	Yes	Action Reallocate Resources	Yes
Outcome Major Policy Changes	Yes	Action Issued New Regulations	No
Outcome Advance In Scientific Research	No	Action Proposed Legislation	No
Outcome Effective Grant Making	No	Action Approved Grants Or Other Payments	No
Outcome Improved Service Delivery	Yes	Action Other	No
Outcome Increased Customer Satisfaction	Yes	Action Comment	The department is actively incorporating and tracking all DPIAC recommendations.
Outcome Implement Laws/Reg Requirements	Yes	Grants Review*	No
Outcome Other	Yes	Number Of Grants Reviewed	0
Outcome Comment	The Committee serves to enhance the transparency of DHS programs, and public trust, by publicly discussing privacy issues associated with DHS programs and systems and identifying steps the Department can take to mitigate any negative effects those programs may have on privacy. The Committee’s meetings also provide the public an opportunity to hear how the Department has acted on Committee recommendations.	Number Of Grants Recommended	0
Cost Savings*	Unable to Determine	Dollar Value Of Grants Recommended	$0.00
Cost Savings Comment	N/A	Grants Review Comment	Not Applicable
Number Of Recommendations*		Access Contact Designated Fed. Officer*	Yes
Number Of Recommendations Comment	Since its inception in 2005, the Committee has issued approximately 217 recommendations, the most recent being Report 2022-01, Best Practices for Privacy Recommendations in Connection with Information Sharing Report (2022-01). This report contained three (3) recommendations on information sharing practices that may help promote consistency in baseline privacy controls for information sharing, facilitate oversight by the Privacy Office across all information sharing activities, and achieve better engagement across DHS offices and components. Specifically, the recommendations propose adopting a template ISAA Privacy Addendum that can be included in both existing and future sharing arrangements involving personally identifiable information (“PII”), with contractually-required reporting to the Privacy Office at both the inception of new sharing agreements as well as upon certain events (e.g., incident or renewal), with such reports funneled into a Privacy Office tracking system that can serve as an inventory of sharing arrangements involving personal information. With these core capabilities in place, the Privacy Office will engage with appropriate stakeholders across DHS offices and components to provide training and awareness, leading to increased adoption and compliance. The Privacy Office is working with the Policy Directorate to implement these recommendations.	Access Agency Website	Yes
% of Recs Fully Implemented*	75.00%	Access Committee Website	Yes
% of Recs Fully Implemented Comment		Access GSA FACA Website	Yes
% of Recs Partially Implemented*	25.00%	Access Publications	Yes
% of Recs Partially Implemented Comment	The Privacy Office continues to work with all programs and the Component Privacy Officers to implement the Committee's recommendations.	Access Other	No
Agency Feedback*	Yes	Access Comment	Pursuant to the Federal Advisory Committee Act, the DPIAC posts all materials presented to the Committee. All Committee reports and recommendations, and minutes of all Committee meetings and transcripts of most are on its web page on the DHS Privacy Office website, http://www.dhs.gov/privacy-office-dhs-data-privacy-and-integrity-advisory-committee.
Agency Feedback Comment*	The Committee regularly invites representatives of DHS programs that are the subjects of Committee reports to appear before the Committee during its public meetings to discuss progress in the implementation of the Committee’s recommendations.	Narrative Description*	The DHS Data Privacy and Integrity Advisory Committee (DPIAC) advises the Secretary of the Department of Homeland Security (DHS) and the DHS Chief Privacy Officer on programmatic, policy, operational, administrative, and technological issues within DHS that relate to personally identifiable information, as well as data integrity, transparency and other privacy-related matters. Since its inception, the DPIAC has provided relevant and timely guidance on implementing privacy in a variety of DHS programs and systems, and on best practices for the Department’s collection, use, sharing, and retention of PII. The Committee has set out its guidance in 20 public reports posted on the Committee’s webpage at http://www.dhs.gov/privacy-office-dhs-data-privacy-and-integrity-advisory-committee.The Committee’s work is integral to implementation of the Department of Homeland Security’s core missions.

COSTS

Payments to Non-Federal Members*	$0.00	Est Payments to Non-Fed Members Next FY*	$0.00
Payments to Federal Members*	$0.00	Est. Payments to Fed Members Next FY*	$0.00
Payments to Federal Staff*	$365,581.00	Estimated Payments to Federal Staff*	$438,697.00
Payments to Consultants*	$0.00	Est. Payments to Consultants Next FY*	$0.00
Travel Reimb. For Non-Federal Members*	$0.00	Est Travel Reimb Non-Fed Members nextFY*	$40,000.00
Travel Reimb. For Federal Members*	$0.00	Est Travel Reimb For Fed Members*	$0.00
Travel Reimb. For Federal Staff*	$0.00	Est. Travel Reimb to Fed Staff Next FY*	$30,000.00
Travel Reimb. For Consultants*	$0.00	Est Travel Reimb to Consultants Next FY*	$0.00
Other Costs	$3,000.00	Est. Other Costs Next FY*	$4,000.00
Total Costs	$368,581.00	Est. Total Next FY*	$512,697.00
Date Cost Last Modified	11/7/2022 9:11 AM	Est. Fed Staff Support Next FY*	1.60
Federal Staff Support (FTE)*	1.60	Est Cost Remarks	These costs are estimates only. We anticipate one in-person public meeting in 2023 to include a site visit (location not yet determined.) In addition, other costs include transcription services for the public meeting. Also, the costs were calculated using a 20% cost increase over 2022 numbers.
Cost Remarks	The one public meeting conducted this year was done virtually. Other related costs are for transcription services required for public meetings. In addition, we have four staff members supporting this Committee's activities all at .40. The staff consists of two GS-14s; two GS-15's and two SES. These are actual numbers.

Interest Areas

Category Area Computer Technology Technology Information Technology Data Data Integrity Data Quality Privacy Government Federal Government Internal Federal Government Justice Law Enforcement Legislation Regulations

Custom Links

Committee Level Reports