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Note: An Annual Comprehensive Review, as required by §7 of the Federal Advisory Committee Act, is conducted each year on committee data entered for the previous fiscal year (referred to as the reporting year). The data for the reporting year is not considered verified until this review is complete and the data is moved to history for an agency/department. See the Data From Previous Years section at the bottom of this page for the committee’s historical, verified data.

Details on agency responses to committee recommendations can be found under the Performance Measures section for each committee in the fields “Agency Feedback” and “Agency Feedback Comment.”


DOJ - 83354 - National Institute of Corrections Advisory Board - Statutory (Congress Created)
Hide Section - GENERAL INFORMATION

GENERAL INFORMATION

Committee NameNational Institute of Corrections Advisory BoardAgency NameDepartment of Justice
Fiscal Year2022Committee Number83354
Original Establishment Date4/25/2013Committee StatusChartered
Actual Termination Date Committee URLhttp://nicic.gov/advisoryboard
New Committee This FYNoPresidential Appointments*No
Terminated This FYNoMax Number of Members*16
Current Charter Date9/13/2021Designated Fed Officer Position Title*DFO
Date Of Renewal Charter9/13/2023Designated Federal Officer PrefixMs.
Projected Termination Date Designated Federal Officer First Name*Shaina
Exempt From Renewal*NoDesignated Federal Officer Middle Name
Specific Termination AuthorityDesignated Federal Officer Last Name*Vanek
Establishment Authority*Statutory (Congress Created)Designated Federal Officer Suffix
Specific Establishment Authority*18 USC - 4351(b)Designated Federal Officer Phone*202-514-4202
Effective Date Of Authority*9/7/1974Designated Federal Officer Fax*202-305-2185
Exempt From EO 13875 Discretionary CmteNot ApplicableDesignated Federal Officer Email*svanek@bop.gov
Committee Type*Continuing
Presidential*No
Committee Function*Other Committee
Hide Section - RECOMMENDATION/JUSTIFICATIONS

RECOMMENDATION/JUSTIFICATIONS

Agency Recommendation*Continue
Legislation to Terminate RequiredNot Applicable
Legislation StatusNot Applicable
How does cmte accomplish its purpose?*The Advisory Board may analyze, review and examine work products, legislation, research, fiscal and technical support, policies, regulations, practices or operations of correctional agencies in order to execute the above cited objectives. See generally 18 U.S.C. § 4351.
How is membership balanced?*Under 18 U.S.C. §§ 4351(b) and (c), the Advisory Board shall consist of sixteen members.The following six individuals shall serve as members of the Board ex officio: the Director of the Federal Bureau of Prisons or his designee, the Assistant Attorney General for the Office of Justice Programs or his designee, Chairman of the United States Sentencing Commission or his designee, the Director of the Federal Judicial Center or his designee, the Associate Administrator for the Office of Juvenile Justice and Delinquency Prevention or his designee, and the Assistant Secretary for Human Development of the Department of Health and Human Services or his designee. The remaining ten members of the Board shall be selected by the Attorney General of the United States, after consultation with the Federal Bureau of Prisons and the NIC. Five of these shall be qualified as a practitioner (Federal, State, or local) in the field of corrections, probation, or parole, and shall serve for staggered three-year terms. Five of these members shall be from the private sector, such as business, labor, and education, having demonstrated an active interest in corrections, probation, or parole, and shall serve for staggered three-year terms.
How frequent & relevant are cmte mtgs?*The Advisory Board is authorized to meet up to a quarterly basis, but typically meets approximately 2-3 times per year.
Why advice can't be obtained elsewhere?*Chapter 319 of title 18, United States Code, establishes the duties of the NIC. See 18 U.S.C. §§ 4351-4352. The NIC is headed by a Director, who is appointed by the Attorney General after consultation with the Advisory Board. See 18 U.S.C. § 4351(b). Section 4331(b) of title 18 directs that the overall policy and operations of the NIC shall be under the supervision of an Advisory Board.
Why close or partially close meetings?NA
Recommendation RemarksThe overall policy and operations of the NIC are under the supervision of the Advisory Board. In general, the NIC provides training, technical assistance, information services, and policy/program development assistance to Federal, state, and local corrections agencies; through cooperative agreements, awards funds to support program initiatives; and provides leadership to influence correctional policies, practices, and operations nationwide in areas of emerging interest and concern to correctional executives and practitioners as well as public policymakers. The Advisory Board will help develop long-range plans, advise on program development, and recommend guidance to assist the NIC’s efforts in these areas.
Hide Section - PERFORMANCE MEASURES

PERFORMANCE MEASURES

Outcome Improvement To Health Or Safety*NoAction Reorganize Priorities*Yes
Outcome Trust In GovernmentYesAction Reallocate ResourcesYes
Outcome Major Policy ChangesNoAction Issued New RegulationsNo
Outcome Advance In Scientific ResearchNoAction Proposed LegislationNo
Outcome Effective Grant MakingNoAction Approved Grants Or Other PaymentsNo
Outcome Improved Service DeliveryYesAction OtherNo
Outcome Increased Customer SatisfactionYesAction CommentDue to significant reductions in NIC's programmatic budget resources from the agency standard $14.6M budget in fiscal years 2017 (30%), both 2018 and 2019 (48%), 2020 (38%), and 2021 (44%), as well as reduced staffing due to hiring restrictions (2017-2020) / regular retirements and promotions (71% with 34 of 48 positions filled), the NIC Advisory Board provided guidance on NIC programmatic priorities (e.g., the greatest areas of need in the field of corrections). These recommendations aligned with the direction the Acting Director had taken with her executive team, with direction to identify priority areas to address once funding became available. the programmatic budget was restored in May 2022, back to $14.6M. This will continue to be an area of work for NIC leadership as well as oversight by NIC's Advisory Board.
Outcome Implement Laws/Reg RequirementsNoGrants Review*No
Outcome OtherNoNumber Of Grants Reviewed0
Outcome CommentNot ApplicableNumber Of Grants Recommended0
Cost Savings*NoneDollar Value Of Grants Recommended$0.00
Cost Savings CommentNot ApplicableGrants Review CommentNA
Number Of Recommendations*31Access Contact Designated Fed. Officer*Yes
Number Of Recommendations CommentSpecific recommendations/guidance to NIC have included: (1) develop and implement strategies for increasing NIC staffing (as of Q4 of FY22, NIC was at a 71% staffing level, with 34 of 48 positions filled; (2) fill vacant/expiring NIC Advisory Board positions, appointed by the AG; (3) implement internal infrastructure plans developed by NIC (e.g., securing a Technical Assistance Management and Information System (TAMIS) and contractual IT support (both contingent on budget restoration and contracting timelines supported by BOP); and (4) continue to monitor and support the appointment of a permanent Director for NIC.Access Agency WebsiteYes
% of Recs Fully Implemented*25.00%Access Committee WebsiteYes
% of Recs Fully Implemented CommentNumber correlated to the list of recommendations above:

(4) potential NIC director names were submitted to the AG by the Advisory Board twice in calendar year 2017 and once in calendar year 2018 (FY19). As a number of new Advisory Board members were appointed in February 2020, Chairperson Peters initiated a new review of potential NIC Director candidates with the Board in June 2021 and made a new set of recommendations with the Board's concurrence. During this process, the Advisory Board was supported by an alternate DFO specific to this work; the NIC Acting Director and "regular DFO" was/is recused from this process and any closed meetings where this topic is under discussion (100% implemented).
Access GSA FACA WebsiteYes
% of Recs Partially Implemented*75.00%Access PublicationsNo
% of Recs Partially Implemented CommentNumbers correlated to the list of recommendations above:

(1) NIC has worked with BOP Human Resources to utilize other hiring strategies (e.g., temporary promotions from within BOP and continued use of Intergovernmental Personnel Act temporary hires) and has been given authority to hire up to agency authorized FTE allotment of 48. Hiring process continue to be underway since late FY2020 and - like many other federal and law enforcement-related agencies - hiring post-pandemic is extremely challenging. (1) During FY22, NIC hired seven (2) staff, had two (2) retirements and one (1) promotion, resulting in a net decrease of one (1) staff year over year for the agency. As increased work flexibilities are being implemented at the DOJ/BOP/NIC levels, it is anticipated that hiring and retention will improve in FY23 as staff wellness/work-life balance will be improved. (80% implemented)

(2) Although this was fully implemented in FY20 (and reported accordingly via the FACA database), it has been put back into the FY21 and continues to be in the FY22 report as new vacancies arose both fiscal years. As of the end of FY22, the Advisory Board does not have a quorum and cannot meet.

Acting Director Vanek worked with BOP/DOJ to recommend members for reappointment/appointment to the Board. While appointments were initially delayed in FY20, the ten (10) public and private sector members were appointed/reappointed in February 2020 (FY20), resulting in a full 16-member board. Since then, seven (7) terms have expired over two years. Appointment recommendations for terms expiring in September 2021 were submitted to DOJ in August 2021 (no action to date). NIC Acting Director - with the support of the newly appointed BOP Director - will be consolidating the previous recommendations with additional new recommendations for submission to the DOJ in early FY23 to re-start this process. (80% implemented).

(3) In the absence of adequate agency funding going in to FY22, NIC identified and explored obtaining other federal funding to develop and implement a TA MIS system. Since 2013, NIC had been without a TA MIS and had been required to manage a key database by an antiquated means (spreadsheets and emails). An application was submitted to the federal Technology Management Fund in early FY22, but was denied in February 2022. Once NIC's programmatic budget was restored in May 2022, it began the contracting/solicitation process to fund this work internally, and a contract was awarded in September 2022. Work has already begun and is expected to be piloted by the end of FY23. (10% implemented).
Access OtherNo
Agency Feedback*YesAccess CommentNA
Agency Feedback Comment*The NICAdvisory Board has a positive working relationship with the agency and provides useful assistance to the NIC Executive Staff, aiding them in making decisions that impacts the field of corrections. There is an open line of communication between the Acting Director, Shaina Vanek, and the Advisory Board leadership. Both formal (during meetings) and informal (during periodic telephone calls/in person meetings at other events) communications occur. Formal feedback is provided at scheduled board meetings.Narrative Description*The overall policy and operations of the NIC are under the supervision of the Advisory Board. In general, the NIC provides training, technical assistance, information services, and policy/program development assistance to Federal, state, and local corrections agencies; through cooperative agreements, awards funds to support program initiatives; and provides leadership to influence correctional policies, practices, and operations nationwide in areas of emerging interest and concern to correctional executives and practitioners as well as public policymakers. The Advisory Board helps to develop long-range plans, advise on program development, and recommends guidance to assist the NIC’s efforts in these areas.
Hide Section - COSTS

COSTS

Payments to Non-Federal Members*$0.00Est Payments to Non-Fed Members Next FY*$25,000.00
Payments to Federal Members*$7,279.60Est. Payments to Fed Members Next FY*$15,000.00
Payments to Federal Staff*$10,191.44Estimated Payments to Federal Staff*$20,000.00
Payments to Consultants*$3,217.00Est. Payments to Consultants Next FY*$9,000.00
Travel Reimb. For Non-Federal Members*$0.00Est Travel Reimb Non-Fed Members nextFY*$20,000.00
Travel Reimb. For Federal Members*$0.00Est Travel Reimb For Fed Members*$0.00
Travel Reimb. For Federal Staff*$0.00Est. Travel Reimb to Fed Staff Next FY*$6,000.00
Travel Reimb. For Consultants*$0.00Est Travel Reimb to Consultants Next FY*$0.00
Other Costs$0.00Est. Other Costs Next FY*$0.00
Total Costs$20,688.04Est. Total Next FY*$95,000.00
Date Cost Last Modified10/3/2022 2:22 PMEst. Fed Staff Support Next FY*0.25
Federal Staff Support (FTE)*0.25Est Cost RemarksIt is anticipated that the global COVID-19 pandemic will continue to impact travel for in person meetings in FY2023, resulting in either reduced meetings or some meetings being held virtually. A high estimate of three (3) in person meetings is assumed in FY2023, resulting in the estimated costs outlined above.

Payments to federal members are estimated given the **averaged** GS-14 designee to SES-level member salaries for attendees. Divided salary by number of work days/year to get an average hourly rate to estimate anticipated payments for board meetings in FY2023.
Cost RemarksOne primary factor influenced the limited expenses related to the NIC Advisory Board in FY2022: the ongoing COVID-19 global pandemic and resulting travel restrictions required that all meetings be conducted virtually. Across both (2) meetings, approximately eight (8) hours were spent in session. None of the appointed board members sought expenses for their limited time spent in the virtual meetings.

Payments to federal members are estimated given the **averaged** GS-14 designee to SES-level member salaries for attendees. Divided salary by number of work days/year to get an average hourly rate to estimate payments for board meetings in FY2022.

Payments to consultants are estimated (8 hours across 2 meetings) due to the fact that the financial system is closed during the transition from FY22 to FY23 and exact figures can not be obtained. The "consultant" paid is a court reporter who is charged with taking the raw notes for the Advisory Board meetings, which are later reviewed by NIC staff and approved by the Board.
  
Hide Section - Interest Areas

Interest Areas

Category
Area
Justice
Drug Abuse Policy and Enforcement
Justice
Juvenile Justice
Law Enforcement
Prevention
Research and Statistics
Research and Statistics
Criminology
Research
Research and Statistics
Research and Statistics
Hide Section - MEMBERS,MEETINGS AND ADVISORY REPORTS

MEMBERS,MEETINGS AND ADVISORY REPORTS

To View all the members, meetings and advisory reports for this committee please click here
Hide Section - CHARTERS AND RELATED DOCS

CHARTERS AND RELATED DOCS

No Documents Found
Hide Section - DATA FROM PREVIOUS YEARS

DATA FROM PREVIOUS YEARS

Committee

Data from Previous Years

 
ActionCommittee System IDCommittee NameFiscal Year
 COM-039267National Institute of Corrections Advisory Board2021
 COM-037345National Institute of Corrections Advisory Board2020
 COM-035489National Institute of Corrections Advisory Board2019
 COM-034109National Institute of Corrections Advisory Board2018
 COM-001442National Institute of Corrections Advisory Board2017
 COM-002741National Institute of Corrections Advisory Board2016
 COM-003534National Institute of Corrections Advisory Board2015
 COM-004947National Institute of Corrections Advisory Board2014
 COM-005841National Institute of Corrections Advisory Board2013