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Committee Detail

Note: An Annual Comprehensive Review, as required by §7 of the Federal Advisory Committee Act, is conducted each year on committee data entered for the previous fiscal year (referred to as the reporting year). The data for the reporting year is not considered verified until this review is complete and the data is moved to history for an agency/department. See the Data From Previous Years section at the bottom of this page for the committee’s historical, verified data.

Details on agency responses to committee recommendations can be found under the Performance Measures section for each committee in the fields “Agency Feedback” and “Agency Feedback Comment.”


HHS - 5259 - Advisory Panel on Outreach and Education - Authorized by Law
Hide Section - GENERAL INFORMATION

GENERAL INFORMATION

Committee NameAdvisory Panel on Outreach and EducationAgency NameDepartment of Health and Human Services
Fiscal Year2022Committee Number5259
Original Establishment Date1/21/1999Committee StatusChartered
Actual Termination Date Committee URLhttps://www.cms.gov/Regulations-and-Guidance/Gu...
New Committee This FYNoPresidential Appointments*No
Terminated This FYNoMax Number of Members*20
Current Charter Date1/19/2021Designated Fed Officer Position Title*Senior Advisor
Date Of Renewal Charter1/19/2023Designated Federal Officer PrefixMr.
Projected Termination Date Designated Federal Officer First Name*Walter
Exempt From Renewal*NoDesignated Federal Officer Middle Name
Specific Termination AuthorityDesignated Federal Officer Last Name*Gutowski
Establishment Authority*Authorized by LawDesignated Federal Officer Suffix
Specific Establishment Authority*42 USC 217a: Sec. 222 of the PHS Act, as amendedDesignated Federal Officer Phone*(410) 786-6818
Effective Date Of Authority*10/6/1972Designated Federal Officer Fax*
Exempt From EO 13875 Discretionary CmteNot ApplicableDesignated Federal Officer Email*walter.gutowski@cms.hhs.gov
Committee Type*Continuing
Presidential*No
Committee Function*National Policy Issue Advisory Board
Hide Section - RECOMMENDATION/JUSTIFICATIONS

RECOMMENDATION/JUSTIFICATIONS

Agency Recommendation*Continue
Legislation to Terminate RequiredNot Applicable
Legislation StatusNot Applicable
How does cmte accomplish its purpose?*The Panel accomplishes its purpose by using the diverse expertise and perspectives of its members to advise the Secretary of HHS and the Administrator of the Centers for Medicare & Medicaid Services (CMS) on effective strategies for implementing the education and outreach for the Health Insurance Marketplace, Medicare, Medicaid and Children's Health Insurance Programs. The Panel issues its recommendations through letters to the CMS Director of the Office of Communications.
How is membership balanced?*The membership is comprised of authorities knowledgeable in the fields of: senior citizen advocacy; outreach to minority communities; health communications; disease-related health advocacy; disability policy and access; health research; health insurers and plans; Health IT; caregiving; State Health Insurance Assistance Programs; State medical programs; pharmacists networks; community health centers and underserved populations; web health education; providers and clinicians; matters of labor and retirement; and representatives of the general public. Panel membership reflects a balance in terms of gender, race and regional affiliation.
How frequent & relevant are cmte mtgs?*The meetings are held up to four times per year at the call of the Chair. The meetings focus on the cutting edge challenges in health care communications and assist in responding to the rapid changes in the health care environment. The CMS APOE met four times in FY2022, on February 3, 2022; April 7, 2022; June 23, 2022; and September 15, 2022. February meeting topics included Coverage to Care Updates and Outreach Plans; Health Insurance Marketplace Open Enrollment 9; COVID Testing and Certified Labs. April meeting topics included Operationalizing Health Equity at CMS; Medicaid Unwinding: Outreach and Engagement; MSP: Unlocking Resiliency for Financially Insecure Beneficiaries. June meeting topics included Open Payments Outreach Strategies to the General Public; CMS Behavioral Health Strategy. September meeting topics included CMS Translated Materials; The CMS Innovation Center's Patient and Caregiver Engagement and Experience Strategy. After each meeting, recommendations from the APOE panel are shared with CMS leadership and the CMS presenters. The CMS presenters comment on the recommendations, with the final list of recommendations shared with APOE members at the following meeting. The APOE panel has been instrumental in providing effective strategies for implementing education and outreach programs for CMS.
Why advice can't be obtained elsewhere?*As a result of the Balanced Budget Act of 1997 and the Medicare Modernization Act of 2003, CMS has substantial responsibilities to provide information to people with Medicare about: available Medicare Advantage options; available Part D options; comparison information about the choices; benefits provided under Original Medicare; election procedures; procedural rights (including appeal and grievance rights); Medigap, and the potential for contract termination by the private health plans. Successful implementation of the Medicare+Choice program requires CMS to regard the views of a variety of private sector constituents and develop a broad range of public-private partnerships to facilitate information dissemination to the diverse Medicare population. Under the 2011 amended charter, the panel, renamed the APOE, also provides advice on optimal strategies for: developing and implementing education and outreach programs for individuals enrolled in or eligible for Medicare, Medicaid, CHIP and the Health Insurance Marketplace; enhancing the Federal Government's effectiveness in informing Medicare, Medicaid, CHIP and Marketplace consumers, stakeholders and providers pursuant to education and outreach programs of issues regarding these and other health coverage programs, and the availability of other health coverage (e.g., Health Insurance Marketplace), including the appropriate use of public-private partnerships to leverage the resources of the private sector in educating beneficiaries, providers and stakeholders; expanding outreach to vulnerable and underserved communities, including racial and ethnic minorities, in the context of Medicare, Medicaid and CHIP education programs; assembling and sharing an information base of best practices for helping consumers evaluate health plan options; building and leveraging existing community infrastructures for information, counseling and assistance and drawing the program link between outreach and education, promoting consumer understanding of health care coverage choices and facilitating consumer selection/enrollment, which in turn support the overarching goal of improved access to quality care, including preventive services.
Why close or partially close meetings?The meetings shall be closed only when Privacy Act data (ie: patient identifiers, personnel data, other personal information, etc.) are under discussion. No formal panel meetings have been closed to the public.
Recommendation RemarksThis committee provides recommendations throughout the year and at this time does not produce a yearly report.
Hide Section - PERFORMANCE MEASURES

PERFORMANCE MEASURES

Outcome Improvement To Health Or Safety*YesAction Reorganize Priorities*Yes
Outcome Trust In GovernmentYesAction Reallocate ResourcesYes
Outcome Major Policy ChangesNoAction Issued New RegulationsNo
Outcome Advance In Scientific ResearchNoAction Proposed LegislationNo
Outcome Effective Grant MakingNoAction Approved Grants Or Other PaymentsNo
Outcome Improved Service DeliveryYesAction OtherNo
Outcome Increased Customer SatisfactionYesAction CommentNA
Outcome Implement Laws/Reg RequirementsYesGrants Review*No
Outcome OtherNoNumber Of Grants Reviewed0
Outcome CommentNumber Of Grants Recommended0
Cost Savings*Unable to DetermineDollar Value Of Grants Recommended$0.00
Cost Savings CommentWe are unable to determine cost savings as a result of the panel's recommendations. The panel's recommendations help to enhance effective national Medicare, Medicaid, CHIP and Health Insurance Marketplace programs as well as other legislation and programs being implemented by CMS.Grants Review CommentNA
Number Of Recommendations*1,760Access Contact Designated Fed. Officer*Yes
Number Of Recommendations CommentAPOE members have served as a valuable sounding board for CMS leadership on various aspects of integrating health equity in all of CMS programs, planning for the Medicaid PHE Unwinding initiative, improving Health Insurance Marketplace outreach and engagement, and improving the patient experience with CMS programs.

In FY 2022 there were four virtual meetings with 42 recommendations total. Thirty nine of the recommendations were accepted.
Access Agency WebsiteYes
% of Recs Fully Implemented*92.00%Access Committee WebsiteYes
% of Recs Fully Implemented CommentCMS has either already implemented or is in the planning stages of implementing 92% of the recommendations provided by the APOE.Access GSA FACA WebsiteYes
% of Recs Partially Implemented*8.00%Access PublicationsYes
% of Recs Partially Implemented CommentAlthough the majority of recommendations have been accepted by CMS, some will take time to be fully planned and implemented as tools, publications, and content are enhanced and developed.Access OtherNo
Agency Feedback*YesAccess CommentN/A
Agency Feedback Comment*The CMS Administrator, Senior staff, and subject matter experts have provided feedback regarding the committee's suggestions and recommendations by email and virtually on zoom during the meetings that have been held. The panel summarizes its recommendations in a letter to the CMS Director of Communications and the CMS Director of Communications or representative in turn, provides a full response to the recommendations at a panel meeting.Narrative Description*The Centers for Medicare & Medicaid Services has substantial responsibilities under the Medicare Modernization Act of 2003 (Prescription Drug Benefit), the Affordable Care Act, the American Rescue Plan, the Inflation Reduction Act and other CMS programs and initiatives, to provide information to Medicare, Medicaid and Health Insurance Marketplace beneficiaries and consumers, about the range of health plans and health plan options available and better tools to evaluate health plan choices. Successful implementation of these programs requires CMS to consider the views and policy input of a variety of private sector constituents and develop a broad range of public-private partnerships. The mission of the Advisory Panel on Outreach and Education (APOE) is to advise the Secretary and the CMS Administrator concerning optimal strategies for: 1. Developing an implementing a national outreach and education program that describes the options for selecting a health plan under Medicare, Medicaid or the Marketplace; 2. Enhancing the federal government's effectiveness in informing the Medicare, Medicaid or Marketplace consumer, including the appropriate use of public-private partnerships; 3. Expanding outreach to vulnerable and under-served communities; 4. Assembling an information base of best practices for helping consumers evaluate health plan options and building a community infrastructure for information, counseling, and assistance. Under the 2011 amended charter, the panel, renamed the APOE, also provides advice on optimal strategies for: developing and implementing education and outreach programs for individuals enrolled in or eligible for Medicare, Medicaid, and Marketplace; enhancing the Federal Government's effectiveness in informing Medicare, Medicaid and Marketplace consumers, providers and stakeholders pursuant to education and outreach programs of issues regarding these and other health coverage programs, and the availability of other health coverage (e.g., via health insurance Marketplaces), including the appropriate use of public-private partnerships to leverage the resources of the private sector in educating beneficiaries, providers and stakeholders; expanding outreach to vulnerable and underserved communities, including racial and ethnic minorities, in the context of Medicare, Medicaid and Marketplace education programs; assembling and sharing an information base of best practices for helping consumers evaluate health plan options; building and leveraging existing community infrastructures for information, counseling and assistance and drawing the program link between outreach and education, promoting consumer understanding of health care coverage choices and facilitating consumer selection/enrollment, which in turn support the overarching goal of improved access to quality care, including prevention services, envisioned under health care reform.

This panel typically holds 4 meetings per year. In FY 2022 we held four meetings with most of the meetings having a full panel of 16 to 20 members participating.
Hide Section - COSTS

COSTS

Payments to Non-Federal Members*$8,000.00Est Payments to Non-Fed Members Next FY*$12,000.00
Payments to Federal Members*$0.00Est. Payments to Fed Members Next FY*$0.00
Payments to Federal Staff*$180,000.00Estimated Payments to Federal Staff*$180,000.00
Payments to Consultants*$0.00Est. Payments to Consultants Next FY*$0.00
Travel Reimb. For Non-Federal Members*$0.00Est Travel Reimb Non-Fed Members nextFY*$25,000.00
Travel Reimb. For Federal Members*$0.00Est Travel Reimb For Fed Members*$0.00
Travel Reimb. For Federal Staff*$0.00Est. Travel Reimb to Fed Staff Next FY*$50.00
Travel Reimb. For Consultants*$0.00Est Travel Reimb to Consultants Next FY*$0.00
Other Costs$21,365.00Est. Other Costs Next FY*$42,000.00
Total Costs$209,365.00Est. Total Next FY*$259,050.00
Date Cost Last Modified10/25/2022 8:13 PMEst. Fed Staff Support Next FY*1.10
Federal Staff Support (FTE)*1.10Est Cost RemarksIn FY 23 we anticipate holding two meetings in person and two meetings virtually, thus the travel and other costs will increase. We also will have new members and anticipate they will want to be paid for their service.
Cost RemarksAll meetings were virtual in FY 22 and half the panel waived payment.  
Hide Section - Interest Areas

Interest Areas

Category
Area
Civil Rights
Children
Disabled
Minorities
Native Americans
Women
Communications
Broadcasting and Communications
Education
Education
Health
Health Care
Hospitals
Medical Education
Medical Practitioners
Nutrition
Nutrition for Women, Infants and Children
Public Health
Treatment
Aging
Medicine
Diseases
Health and Health Research
Illnesses
Retirement
Retirement
Hide Section - MEMBERS,MEETINGS AND ADVISORY REPORTS

MEMBERS,MEETINGS AND ADVISORY REPORTS

To View all the members, meetings and advisory reports for this committee please click here
Hide Section - CHARTERS AND RELATED DOCS

CHARTERS AND RELATED DOCS

No Documents Found
Hide Section - DATA FROM PREVIOUS YEARS

DATA FROM PREVIOUS YEARS

Committee

Data from Previous Years

 
ActionCommittee System IDCommittee NameFiscal Year
 COM-040511Advisory Panel on Outreach and Education2021
 COM-038786Advisory Panel on Outreach and Education2020
 COM-036668Advisory Panel on Outreach and Education2019
 COM-034883Advisory Panel on Outreach and Education2018
 COM-001704Advisory Panel on Outreach and Education2017
 COM-002325Advisory Panel on Outreach and Education2016
 COM-004120Advisory Panel on Outreach and Education2015
 COM-004473Advisory Panel on Outreach and Education2014
 COM-006233Advisory Panel on Outreach and Education2013
 COM-006635Advisory Panel on Outreach and Education2012
 COM-008356Advisory Panel on Outreach and Education2011
 COM-008901Advisory Panel on Medicare Education2010
 COM-010275Advisory Panel on Medicare Education2009
 COM-010840Advisory Panel on Medicare Education2008
 COM-011879Advisory Panel on Medicare Education2007
 COM-012629Advisory Panel on Medicare Education2006
 COM-014085Advisory Panel on Medicare Education2005
 COM-014515Advisory Panel on Medicare Education2004
 COM-015721Advisory Panel on Medicare Education2003
 COM-016399Advisory Panel on Medicare Education2002
 COM-017912Advisory Panel on Medicare Education2001
 COM-018727Advisory Panel on Medicare Education2000
 COM-019521Advisory Panel on Medicare Education1999