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Committee NameBureau of Indian Affairs Advisory Board for Exceptional ChildrenAgency NameDepartment of the Interior
Fiscal Year2019Committee Number5317
Original Establishment Date6/4/1997Committee StatusChartered
Actual Termination Date Committee URL
New Committee This FYNoPresidential Appointments*No
Terminated This FYNoMax Number of Members*15
Current Charter Date4/1/2019Designated Fed Officer Position Title*Education Specialist
Date Of Renewal Charter4/1/2021Designated Federal Officer PrefixMs.
Projected Termination Date Designated Federal Officer First Name*Jennifer
Exempt From Renewal*NoDesignated Federal Officer Middle NameL.
Specific Termination AuthorityDesignated Federal Officer Last Name*Davis
Establishment Authority*Statutory (Congress Created)Designated Federal Officer SuffixM.Ed.
Specific Establishment Authority*P.L.108-466, The Individuals with Disability Education Improvement Act, Part B, Section 611(h)(6)Designated Federal Officer Phone*(602) 240-8597
Effective Date Of Authority*12/3/2004Designated Federal Officer Fax*(602) 265-0293
Exempt From EO 13875 Discretionary CmteNot ApplicableDesignated Federal Officer Email*
Committee Type*Continuing
Committee Function*Non Scientific Program Advisory Board


Agency Recommendation*Continue
Legislation to Terminate RequiredNot Applicable
Legislation StatusNot Applicable
How does cmte accomplish its purpose?*The BIE Advisory Board for Exceptional Children typically meets two time per year to review and discuss various Bureau of Indian Education documents and processes, including the Eligibility Document; Special Education Integrated Monitoring Process; Office of Special Education Programs Official monitoring report; Department of Education reports; Indian School Equalization Program data; and the BIE Reorganization Plan. The Advisory Board also obtains input and receives comments from parents, stakeholders and others interested in improving services to students with disabilities by receiving comments during the BIE Advisory Board Committee meetings. The Advisory Board uses information obtained from the various resources to advise and offer recommendations to improve services for students with disabilities and to support the Bureau of Indian Education in carrying out the provisions of the Individuals with Disabilities Education Improvement Act of 2004.
How is membership balanced?*Public Law 108-446, Individuals with Disabilities Education Act of 2004 (IDEA) establishes the membership requirements. As required by law, the Advisory Board is composed of individuals involved in, or concerned with the education and provisions of services to Indian children with disabilities. The board composition reflects a broad range of viewpoints and includes at least one member representing each of the following interests: Indian persons with disabilities; Teachers of children with disabilities; Indian parents or guardians of children with disabilities; Service providers; State Education Officials; Local education officials; State inter-agency coordinating councils (for states having Indian reservations); Tribal representatives or tribal organization representatives and BIE/BIA employees concerned with the education of children with disabilities.
How frequent & relevant are cmte mtgs?*The BIE Advisory Board for Exceptional Children typically meets twice per year; however due to the lapse in Federal funding, the January 2019 meeting was cancelled. For 2019, the Advisory Board had one official meeting, May 1-3, 2019.
Why advice can't be obtained elsewhere?*The BIE Advisory Board for Exceptional Children is required under Public Law 108-446; and is necessary to gain input and advice from individuals concerned with ensuring special education services and related services are provided to children with disabilities.
Why close or partially close meetings?The BIE Advisory Board meetings are open to the general public and are NOT closed.
Recommendation RemarksThe Advisory Board met once this fiscal year.


Outcome Improvement To Health Or Safety*NoAction Reorganize Priorities*No
Outcome Trust In GovernmentYesAction Reallocate ResourcesNo
Outcome Major Policy ChangesNoAction Issued New RegulationsNo
Outcome Advance In Scientific ResearchNoAction Proposed LegislationNo
Outcome Effective Grant MakingNoAction Approved Grants Or Other PaymentsNo
Outcome Improved Service DeliveryYesAction OtherNo
Outcome Increased Customer SatisfactionYesAction CommentNot Applicable
Outcome Implement Laws/Reg RequirementsNoGrants Review*No
Outcome OtherYesNumber Of Grants Reviewed0
Outcome CommentThe Board is established to carry out the provision of Public Law 108-446, Section 611, Paragraphs: (A) (B) (C) (D) (E), the Individuals Disability Education Act (IDEA).Number Of Grants Recommended0
Cost Savings*$100,000 - $500,000Dollar Value Of Grants Recommended$0.00
Cost Savings CommentCost savings has occurred, however there are factors involved that spurred the savings.

During 2019, the BIE did not use a consultant to assist with meeting preparations. This amounted to $120,000 savings over 2 consecutive years.

For 2019, the BIE handled all administrative needs, training, meeting preparations, travel arrangements, etc. During 2018 due to expiring membership terms, the number of board members decreased from 15 members to 5 members over time.

For FY 2019, the number of Board members increased to 11 members, with 3 board members terms set to expire December 12, 2019. In the meantime, 8 more candidates are currently being vetted.

By January 2020 a full board of 15 members is expected, and in the future possibly hiring a consultant to assist with meeting preparations.
Grants Review CommentNo grants were reviewed.
Number Of Recommendations*52Access Contact Designated Fed. Officer*Yes
Number Of Recommendations CommentDuring FY 2019, three areas of concern are addressed with 13 recommendations provided by the BIE Advisory Board to the BIE Director, Assistant Secretary-Indian Affairs and the Secretary of the Interior.

(1) BIE REORGANIZATION - The Board recommends the following: (A) The BIE immediately communicate the reorganization plan as it relates to SPED programs and services. Specifically, we request an update as to which phase of the reorganization the BIE is currently in as per Order No. 3334. No response was received last year about this recommendation. (B) The hiring process for positions associated with this reorganization. No response received. (C) Clear roles and expectations for personnel (e.g., DPA, ERC, local schools, etc.) be communicated throughout the BIE system wide. No response received.

(2) RECRUITMENT AND RETENTION OF STAFF - The Board recommends the following: (A) The BIE implement a system by which schools have access to daily support services for students with disabilities (e.g., school-level special education coordinator, program improvement specialist for special education, or education specialist at the ADD and SEA levels, implement the Continuous Quality Improvement plan (CQI)). No response received. (B) The BIE work to ensure adequate recruitment and training of SPED and related service providers. To assist in this effort, the BIE is asked to work with existing Native American administrator preparation programs that can be leveraged to increase the number of special education professionals. We also recommend that school personnel have opportunities to participate in regional and professional development programming. No response received. (C) Collaborative partnerships between educator preparation institutions and BIE schools be developed for the purpose of preparing teachers, specialized service professionals, and school leaders for BIE schools. No response received. In addition, the Advisory Board is recommending a plan to address the following be completed by the end of this school year 2019-2020. These recommendations are critical to ensure compliance and timely delivery of services to students with special needs. (D) Develop job equity across Bureau Operated, Tribally Controlled, and Navajo Schools to fill the support positions (Associate Deputy Director’s level and ERC level) needed to provide focused and meaningful SPED technical assistance to all schools as reflected in the reorganization. (E) Build the capacity of SPED personnel at all school levels to facilitate compliance and performance accountability. (F) Initiate timely hiring processes that align with the school calendar to ensure positions are filled prior to the beginning of the school year (e.g. as best practice, from the time a resignation occurs a posting of the vacancy should be implemented in a timely manner, and the hiring process to start; once a recommendation to hire is made, the hiring process must be expedited, including the federal background checks in order not to lose the candidate/applicant).

(3) TRANSPARENCY - The Board recommends the following: (A) Clarify roles and responsibility of BIE staff, departments and regions to ensure appropriate SPED programs and services for students with disabilities. (B) Establish best practices for recruitment, placement, and retention of BIE staff who support SPED services at BIE funded schools. (C) Promote autonomy of the BIE without reliance on the BIE in procurement, information technology, and facilities for SPED programs. (D) Advocate to increase direct community participation from parents of students with disabilities and school staff by allowing the Advisory Board meetings to be conducted within various community regions where BIE funded schools are located, at least a minimum of one meeting each year.
Access Agency WebsiteYes
% of Recs Fully Implemented*30.00%Access Committee WebsiteYes
% of Recs Fully Implemented CommentAccess GSA FACA WebsiteYes
% of Recs Partially Implemented*30.00%Access PublicationsYes
% of Recs Partially Implemented CommentAccess OtherNo
Agency Feedback*NoAccess CommentIndividuals may contact the Designated Federal Officer, Jennifer Davis at The Board has a link within the BIE website under Programs>Special Education>Advisory Board.
Agency Feedback CommentThe BIE works closely with the Advisory Board during each meeting.Narrative Description*The Advisory Board conducted one Board meeting and one Administrative meeting. Not being able to meet at least two times per year. The Board will present three priority areas and recommendations: (1) BIE Reorganization; (2) Recruitment and Retention of Staff; and (3) Transparency. Thirteen recommendations will be provided within the 2019 Annual Report which will be forwarded to the BIE Director, Assistant Secretary-Indian Affairs, Secretary of the Interior, and the Secretary of the Dept. of Education.
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Payments to Non-Federal Members*$0.00Est Payments to Non-Fed Members Next FY*$0.00
Payments to Federal Members*$2,500.00Est. Payments to Fed Members Next FY*$8,640.00
Payments to Federal Staff*$2,500.00Estimated Payments to Federal Staff*$2,000.00
Payments to Consultants*$0.00Est. Payments to Consultants Next FY*$0.00
Travel Reimb. For Non-Federal Members*$5,102.00Est Travel Reimb Non-Fed Members nextFY*$35,700.00
Travel Reimb. For Federal Members*$1,355.00Est Travel Reimb For Fed Members*$7,220.00
Travel Reimb. For Federal Staff*$6,363.00Est. Travel Reimb to Fed Staff Next FY*$5,020.00
Travel Reimb. For Consultants*$0.00Est Travel Reimb to Consultants Next FY*$0.00
Other Costs$1,500.00Est. Other Costs Next FY*$1,800.00
Total Costs$19,320.00Est. Total Next FY*$60,380.00
Federal Staff Support (FTE)*0.30Est. Fed Staff Support Next FY*0.40
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Data from Previous Years

ActionCommittee System IDCommittee NameFiscal Year
 COM-033253Bureau of Indian Affairs Advisory Board for Exceptional Children2018
 COM-001530Bureau of Indian Affairs Advisory Board for Exceptional Children2017
 COM-002765Bureau of Indian Affairs Advisory Board for Exceptional Children2016
 COM-003643Bureau of Indian Affairs Advisory Board for Exceptional Children2015
 COM-004881Bureau of Indian Affairs Advisory Board for Exceptional Children2014
 COM-005754Bureau of Indian Affairs Advisory Board for Exceptional Children2013
 COM-007127Bureau of Indian Affairs Advisory Board for Exceptional Children2012
 COM-007849Bureau of Indian Affairs Advisory Board for Exceptional Children2011
 COM-009315Bureau of Indian Affairs Advisory Board for Exceptional Children2010
 COM-009835Bureau of Indian Affairs Advisory Board for Exceptional Children2009
 COM-011070Bureau of Indian Affairs Advisory Board for Exceptional Children2008
 COM-011718Bureau of Indian Affairs Advisory Board for Exceptional Children2007
 COM-013056Bureau of Indian Affairs Advisory Board for Exceptional Children2006
 COM-013694Bureau of Indian Affairs Advisory Board for Exceptional Children2005
 COM-014866Bureau of Indian Affairs Advisory Board for Exceptional Children2004
 COM-015591Bureau of Indian Affairs Advisory Board for Exceptional Children2003
 COM-016847Bureau of Indian Affairs Advisory Board for Exceptional Children2002
 COM-017267Bureau of Indian Affairs Advisory Board for Exceptional Children2001
 COM-018825Bureau of Indian Affairs Advisory Board for Exceptional Children2000